3 Dos and Don’ts of Formal Introductions

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formal introduction

How do you introduce people? It seems like such a simple question, yet it’s easy to get wrong, especially if you don’t know the right protocol.

Everyone has their own way of making introductions, but there are right and wrong ways to do it. If you introduce someone in the wrong manner, you can offend them or make them uncomfortable. If you introduce someone incorrectly, they’re likely to remember it.

A bad formal introduction is hard to rectify, which is why you should know the dos and don’ts of making formal introductions. Here’s everything you need to know.

1. Do a Firm Handshake

Do a firm handshake is one of the most important dos of a formal good introduction. You want to portray confidence and a warm welcome to the other person. When shaking hands, make sure your elbow is bent, your arm is straight, and that you shake your hand for the recommended amount of time. Not shaking hands often implies a lack of trust or respect, so it should not be skipped.

Additionally, don’t ever introduce yourself by just stating your name. Say your name and add something along the lines of “It’s nice to meet you,” then provide one of your local business cards. Make a creative introduction of yourself while looking the other person in the eye and with a friendly smile.

Lastly, don’t overshake the person’s hand. Making the introduction unnecessarily long or overly intense may make the other person feel uncomfortable. A handshake should always be brief and firm.

2. Use Appropriate Language

The most important dos for formal introductions are to always use a respectful and polite tone, address people with their formal titles, avoid over-sharing personal information, and practice a warm, professional handshake.

On the other hand, the most important don’ts include eliminating all slang, profanity, and jargon, referring to yourself or others by their first names instead of titles and avoiding any arrogant, aggressive, or overly informal gestures or language.

Using appropriate language helps to establish credibility and build relationships, so always be conscious of your language in formal settings.

3. Use Appropriate Greeting

When it comes to greeting, it is important to use an appropriate greeting and the best introduction lines that conveys respect.

“Good morning,” “How do you do,” “It’s nice to meet you,” “It’s a pleasure,” and “Nice to meet you” are the accepted and expected greetings for a formal introduction. Avoid using overly casual terms such as “Yo” and “What’s up?” which can be considered rude and out of place.

Also, as tempting as it may be, it’s not appropriate to address someone by their first name unless you’ve been given explicit permission to do so. 

Formal Introduction to Remember

Overall, a formal introduction requires a set of “Dos and Don’ts” to ensure positive interactions.

Following the tips mentioned, such as eye contact, a firm handshake, and using appropriate language and an appropriate greeting, can make a lasting impression and ensure a successful introduction.

Keep these key points in mind, and reach out to those around you with confidence.

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